Words to avoid and terminology

CopyLoop has two places for language guidance. Use Words to Avoid for a specific term or phrase, and use a Reference Document when the guidance needs more explanation.

Add a word or phrase to avoid

1. Open Brand → Brand Voice.
2. Find Words to Avoid and choose its edit action.
3. Under Add New Term, enter the term and choose a category.
4. Add the reason CopyLoop should avoid it. You can also provide a preferred alternative.
5. Add the term, then choose Save Changes.

The editor accepts up to 50 terms. You can edit or remove an existing term from the same dialog.

Words to Avoid has an AI / Manual switch. The AI setting uses terms detected from the brand’s documents. Saving your own list creates a manual version; switch back to AI when you want to use the detected list again.

Add terminology with more context

For spelling, capitalization, approved alternatives, or rules that need a full explanation, put the guidance in a PDF, DOCX, TXT, or MD file. Upload it in Brand → Reference Documents and wait for the row to show a green check.

Open the document preview to check the extracted text. CopyLoop can then use that document during Brand Voice analysis and generation.

Change another Brand Voice value

Many values in Brand Voice have an AI / Manual switch and an edit button. Choose the edit button, enter the value you want CopyLoop to use, and save it. The manual value remains available if you later switch back to AI.

See Reference Documents for the upload and processing steps.